Photo of surplus furniture in storage area.

Surplus Furniture

University Facilities has developed a Surplus Furniture Program in order to ensure that we get the most use out of all University-owned furniture and ancillary assets, which includes items such as workspace furniture, instructional furniture, tables, seating, storage, architectural interior products, and accessories that are no longer needed or useful in their current location but are still in usable condition.

Our goals through this program are to:

  • Extend the useful life of University assets by repurposing as many of these items as possible.
  • Help departments save on the cost of furnishing their office spaces.
  • Reduce the University’s carbon footprint by keeping items out of the landfill. (Goal 02-1 of the Facilities Sustainability Plan)

Whether you’re trying to get rid of an extra filing cabinet or need a new desk for your office, we can help!

Tab Group

How to Send Items to Surplus

If you have furniture or other items that you’d like to remove from your on-campus office space or other departmental location, we’ll work with Capital Planning & Project Management (CPPM) to assess the item(s) and determine how to best redistribute them.

  • Enter a Furniture Move Request through Maximo to let us know you have items you’d like us to take and include the following information for each item:
    • Photograph(s) of the item(s)
    • Item dimensions: measure the height, width & length of item(s)
    • Type of item: Seating, Storage, Desk, Table, Whiteboards, Filing Cabinet, etc.
    • Quantity of item(s) available
    • Location of the item(s)
    • Date the item is available and must be removed by
    • Description of item(s) condition
  • After we have this information, we’ll be in contact to schedule an appointment to physically inspect the item, or have the item moved out of your space.

Preparing Item(s) for Pickup

Before we remove the items, we ask that you prepare them for pickup. Properly preparing items helps respect our Moving Services staff and protects University assets and the environment.  Please note we are unable to return an item once it has been picked up.

  • Empty furniture of ALL items prior to pick-up, especially file cabinets.
  • Remove all food waste and clean the interior of mini-refrigerators prior to pick up.
  • Unlock all furniture/file cabinets prior to pick-up and tape keys to the appropriate item.
    • If items are locked and keys cannot be located, please submit a work request for the University’s Lock Shop to open the item and make keys.
  • List ALL items for pickup on the initial request (cabinets, shelves, lamps, couches, desks, cabinets, etc.)
  • Label item(s) for pick-up to assure we collect the correct items (a handwritten note taped to item(s) is fine)
  • Please don’t disassemble any items, it may void their warranty.